The Collection of Personal Information

When you e-mail us:

• We will record your e-mail address
• We will only use your e-mail address for the purpose for which you provided it
• It will not be added to a mailing list
• We will not use your e-mail address for any other purpose
• We will not disclose it without your consent except where HPW Accountants may be required by law to disclose certain information.

we will record your name, e-mail address, street address, telephone number, occupation, company and area of interest
On occasions, we may need to collect personal information about you from third parties, such as credit reporting agencies, our business alliance partners, your agents or third party brokers. If your consent to this collection is required by law, we will first obtain your consent prior to collecting the information.

We only collect personal information about you that is necessary for our functions and activities and, ordinarily, you will be told the purposes for which we collect that information when it is collected.

As a general rule the collection of your personal information will be necessary for us to provide a product or service to you or to maintain our relationship with you.
Additionally, the purposes for which we will generally collect and use your personal information will include:

• complying with legislative and regulatory requirements;
• considering any application you make to us;
• performing our administrative operations, including accounting, risk management, record keeping, archiving, systems development and testing, credit scoring and staff training;
• managing our rights and obligations in relation to external payment systems;
• conducting market or customer satisfaction research;
• developing, establishing and administering alliances and other arrangements (including rewards programs) with other organisations in relation to the promotion,
• administration and use of our respective products and services;
• developing and identifying products and services that may interest you;
• and (unless you ask us not to) telling you about products and services.

We also advise that each time our website is visited, we use cookies to record the date and time of access to the site and any information read or downloaded. The details recorded by the cookies are not information which identifies the user and therefore is not personal information. A cookie is a small text file placed on your computer hard drive by a web page server, which can then be accessed by our web servers. You may configure your web browser not to accept cookies, however this may mean that you are not able to make full use of our website.

Personal Information About Third Parties
If at any time you supply us with personal information about another person (for example, a referee or a person to whom you may wish a payment to be directed), you should ensure that you are authorised to do so and you must agree to inform that person who we are, that we will use and disclose their personal information and that they may gain access to their personal information should we hold it.

Use and Disclosure of Personal Information
We will not use or disclose information collected about you other than for a purpose made known to you, a purpose you would reasonably expect, a purpose required or permitted by or under any law or a purpose otherwise authorised by you.

You authorise us to disclose necessary information to related companies and to any agents or contractors who provide services to us in connection with the provision of products or services you have sought from us.

These parties are prohibited from using your personal information except for the specific purpose for which we supply it to them.

 

Subject to what is permitted by law, the types of third parties we may disclose your personal information to include, where relevant:

• credit reporting agencies;
• our agents, contractors and external advisers whom we engage from time to time to carry out, or advise on, our functions and activities;
• your agents and contractors, including your finance broker, builder and settlement agent and your legal or financial adviser;
• your executor, administrator, trustee, guardian or attorney;
• your referees;
• regulatory bodies, government agencies, law enforcement bodies and courts;
• any person or organisation who introduces you to us;
• other organisations with whom we have alliances or arrangements (including rewards programs) for the purpose of promoting our respective products and services (and any agents used by us and our business partners in administering such an arrangement or alliance);
• anyone supplying goods or services to you in connection with a rewards program associated with the facility;
• debt collecting agencies;
• other financial institutions;
• external payment systems operators;
• any mortgage insurer used by us and any reinsurer of any such mortgage insurer;
• your and our insurers or prospective insurers and their underwriters;
• any person to the extent necessary, in our view in order to carry out any instruction you give to the by us;
• (unless you tell us not to) other organisations (including our related bodies corporate) and their agents for the marketing of specific products and services.

In some cases, we may need to transfer your personal information overseas. If we believe that the overseas third party is not subject to privacy obligations equivalent to those which apply to us we will seek your consent to transfer the information, except where the National Privacy Principles do not require us to do so.

Your Access to your Personal Information
If at any time you wish to know what personal information we are holding about you, you are welcome to apply for your details by telephoning us.

Under certain circumstances, we may not be able to tell you what personal information we hold about you. This includes where:

• it would have an unreasonable impact on the privacy of other individuals;
• the information relates to legal proceedings with you;
• the information would reveal our commercially sensitive decision-making process; or
• we are prevented by law from disclosing the information, or providing access would prejudice certain investigations.
• We will take reasonable steps to ensure that your personal information is accurate, complete and up-to-date. If at any time you believe that personal information that we hold about you is inaccurate, incomplete or out of date, please advise us by calling us

Security of your Personal Information
We maintain strict procedures and standards and take all reasonable care to prevent unauthorised access to, and modification and disclosure of, your personal information. We will take all reasonable steps to protect your personal information from misuse and loss.

We also protect the security of your personal information when transmitted over the Internet. We use a Secure Socket Layer (SSL) to transfer personal information between you and our web servers with relation to online payment details, and GPG encryption when we transfer data to third parties. However no data transmission over the Internet can be guaranteed as fully secure and accordingly, we cannot guarantee or warrant the security of any information you send to us using our on-line forms or products. You submit information over the Internet at your own risk

If we no longer need your information, we will destroy or de-identify it.

Direct Marketing
We adhere to the Direct Marketing Code of Conduct produced by ADMA.

We will use your personal details, including your email address, to provide you with information, specific promotions and products that may be of interest to you. We also provide your details to other organisations (including our related companies) but only for specific marketing purposes.

If at any time you do not wish to receive further marketing information, you have the option to ask us not to send you any further information about products and services and not to disclose your information to other organisations for that purpose. You may do this by telephoning us.

Government Identifiers
We do not use your tax file number, Medicare number, pension number or any other government identifier as your account, policy or application number. We will only use and disclose these numbers for the purposes required by law.

Complaints about Breaches of Privacy
If you believe that the privacy of your personal information has been compromised or is not being adequately protected, you should contact us by telephoning us. We will make every effort to resolve your complaint internally.

If we do not resolve your complaint to your satisfaction, you may apply to the Federal Privacy Commissioner to have your complaint investigated. For more information about how you may lodge a complaint with the Federal Privacy Commissioner, please contact the Commissioner's hotline service on 1300 363 992.

Changes to this Privacy Policy
This statement sets out our current Privacy Policy. It replaces any of our other Privacy Policies or website Privacy Policy to date.

Please note that this Privacy Policy may change from time to time. Our current Privacy Policy is available from our website, www.hpwa.com.au.au or at or by calling us.

We encourage you to periodically review our Privacy Policy for any changes.
Security of Information
Your personal information will not be released unless the law requires or permits it or your permission is given. We provide a secure environment and a reliable system but you should be aware that there may be inherent risks associated with the transmission of information via the Internet.

Who to contact
HPW Accountants contact on privacy matters is:

Harry P. Wszola
HPW Accountants
Email: support@hpwa.com.au
Web: www.hpwa.com.au
Telephone: (07) 3208-4400